TL;DR – Key benefits of using a comprehensive Tutor Management Software at Dublin Maths
- 100+ hours saved weekly and an 80% reduction in admin workload by automating tasks like scheduling, reminders, and attendance tracking, freeing up more time for teaching and business growth.
- Increased student engagement with virtual classroom features like in-session interactive quizzes, performance leaderboards, and AI-generated summaries.
- Seamless onboarding for tutors and students, with less than 2 minutes needed for setup.
- Streamlined tutor management with easy tracking of availability and schedules.
About Dublin Maths
Dublin Maths is an innovative tutoring service based in Ireland, focused on making math both engaging and fun. The traditional Irish classroom experience often involved “chalk-talk,” where the teacher dominated the room, and students passively absorbed information from textbooks and the chalkboard. Dublin Maths sought to break away from this outdated model by offering a more interactive and dynamic way to learn.
They cater to students aged 10-18 in Ireland, offering a fresh approach that actively involves students in their learning process, making math both enjoyable and easy to understand. But in the face of rapid growth and increasing demand, Dublin Maths found managing sessions and operations to be a significant challenge. They turned to Wise Tutor Management Software to streamline these processes, automate routine tasks, and ultimately save time and energy to focus more on teaching.
The Challenges before adopting Wise – Tutor management software
Like many tutoring businesses, Dublin Maths initially used spreadsheets to manage their day-to-day operations. While spreadsheets are a staple in many small businesses, they came with a host of limitations when it came to tracking attendance, managing tutors’ schedules, and ensuring smooth communication between students and tutors.
Key challenges Dublin Maths faced included:
- No-shows and missed sessions due to a lack of reminders.
- Confusion over schedules leading to cancellations and refund requests.
- Stressful administrative tasks that consumed valuable time and energy.
Sean Langan, founder Dublin Maths candidly shared,
We were using spreadsheets, and it was a nightmare. No-shows, missed sessions, refunds, and the stress were just overwhelming. We knew we needed a solution to automate this and free up time to focus on what really mattered – teaching.
When they turned to Wise Tutor Management Software, it was a game-changer. The software promised to streamline operations and reduce the burden of manual tasks – something they desperately needed to scale efficiently.
How choosing the right Tutor Management Software Transformed Dublin Maths’ Operations
Once Dublin Maths implemented Wise, they immediately noticed a reduction in their workload. By automating several key functions, they saved 100+ hours per week, allowing them to focus on growing the business and improving the quality of education they provided. Here are 4 ways in which choosing the right software benefited Dublin Maths
1. Automation of Administrative tasks
The most significant change Dublin Maths experienced was the automation of administrative tasks that had previously consumed hours of their team’s time each week. Some of the critical features of Wise Tutor Management Software that facilitated this shift included:
- Automated Reminders: Both tutors and students now received timely reminders on WhatsApp and Email for upcoming sessions, reducing no-shows.
- Effortless scheduling: The scheduling system was streamlined, preventing the confusion and conflicts that often occurred with manual scheduling.
- Attendance tracking: Wise automatically tracked attendance, removing the need for manual logs and making record-keeping more accurate.
As Dublin Maths’ founder noted,
Wise has cut our admin workload by 80% – no exaggeration. Everything we used to do manually is now automated.
This automation meant that Dublin Maths could focus less on administrative details and more on delivering high-quality, engaging lessons.
2. Boosting Engagement with advanced virtual classroom features
Student engagement is crucial for successful tutoring. Given that Dublin Maths also does group tutoring their were additional challenges around engagement and personalization. Wise’s gamification and engagement features make it an ideal Tutor management software for group tutoring along with personalized tutoring. Wise’s Zoom LMS integration along with Lens add-on (as shown in the video below) played a pivotal role in this.
Dublin Maths utilized Lens features like:
- In-session quizzes that allowed tutors to gauge understanding in real-time.
- Leaderboards and gamification to make lessons more competitive and fun, encouraging active participation.
- AI-generated summaries that automatically recapped key points of each session, helping students review what they learned.
One tutor at Dublin Maths shared,
The quizzes, leaderboards, and AI summaries are invaluable for keeping students engaged and involved especially in group sessions. They’re way more motivated when they can see their progress in real-time.
These features ensured that Dublin Maths students were more active during their lessons and retained information more effectively.
3. Streamlined tutor management
Before using a dedicated tutor management software, managing tutors’ availability and scheduling was a logistical headache. Wise made this process much simpler, allowing Dublin Maths to:
- Track tutors’ schedules easily and efficiently.
- Centralize data to monitor tutor performance and availability.
This simple yet effective system gave tutors more time to focus on teaching and less time spent on coordination. Similarly, Chess Gaja, a chess school India, also reported an increase in tutor efficiency once they started using a specialized tutor management software.
4. Fast and easy onboarding
Onboarding new tutors and students was another challenge Dublin Maths faced. Before Wise, onboarding was an arduous process. With Wise, however, onboarding was quick and easy, taking only minutes to set up.
Dublin Maths’ founder explained,
I recorded a 5-minute video demonstrating how to use the system and sent it out to new tutors. Onboarding took less than 2 minutes per person. It couldn’t be easier.
This simplicity in onboarding allowed Dublin Maths to onboard new tutors quickly and without stress.
The Power of time-saving automations
One of the main reasons why Wise Tutor Management Software has been so beneficial for Dublin Maths is the time-saving automation it offers. Before Wise, Dublin Maths was bogged down with repetitive tasks – tasks that took up valuable hours each week. By automating tasks like attendance, reminders, scheduling, and lesson summaries, they were able to save significant time.
This saved time allowed the Dublin Maths team to shift their focus from daily operations to the growth and development of their business. By removing the burden of administrative work, Wise empowered Dublin Maths to grow faster without burning out.
As Dublin Maths’ founder put it,
It’s not about working harder. It’s about working smarter. Wise has freed up so much of our time. We can now focus on quality teaching and growing our business instead of getting caught up in the details.
This shift in mindset is essential for any tutoring business aiming for long-term success. Working hard is important, but working smart is the key to scaling your business efficiently. You may also want to read how a Hong Kong based tutoring business, Victory Learning transformed their academy using a specialized Tutoring Management Software.
Why Time-saving automation is the key to growth
For any tutoring business, saving time through automation is one of the most important strategies for unlocking growth and scalability. By freeing up time spent on administrative tasks, you give yourself the opportunity to focus on more impactful areas like:
- Enhancing teaching quality
- Building relationships with students and parents
- Expanding your student base
- Innovating and offering new courses or services
As Dublin Maths demonstrates, tutor management software like Wise can help you achieve growth without the stress of day-to-day operations. In the competitive world of tutoring, time saved is time invested in growth – and that can make all the difference.
Conclusion
Dublin Maths’ experience with Wise Tutor Management Software is a prime example of how automation can drive efficiency and growth in a tutoring business. By saving over 100 hours per week and boosting student engagement, Dublin Maths has been able to focus on providing high-quality teaching and scaling their operations. Break Debate, a debating school in North America, scaled to half a million dollars in revenue once they started focusing on automations.
If you’re a tutoring business owner who’s feeling bogged down by administrative work, it’s time to work smarter, not harder. Automating tasks with tutor management software can free up your time, allowing you to focus on growing your business and delivering better learning outcomes for your students.
