TL;DR – 5 Best TutorBird alternatives
Looking for TutorBird alternatives? Here are five top options to consider:
- Wise – Best in class features such as in-depth session tracking, automated invoicing, and gamification tools.
- Teachworks – Ideal for multi-tutor businesses with automated invoicing and scheduling.
- TutorCruncher – A powerful CRM for growing tutoring companies needing advanced reporting.
- Schedulista – A simple yet effective scheduling solution for individual tutors struggling with scheduling.
- LearnSpeed – Great for those who need robust analytics and financial tracking.
Why look for an alternative to TutorBird?
TutorBird is a well-known tutor management software designed for private tutors and small tutoring businesses. It is not an ideal tutor management software for large businesses. It does offer essential features like lesson scheduling, invoicing, and student management. However, it has some drawbacks that may lead tutors to look for alternatives:
Major Cons of TutorBird
- Inefficient Zoom integration – Each tutor must have their own Zoom account, which can increase costs for businesses with multiple tutors. Tutors must manually add their Zoom details.
- Limited Customization – The platform lacks flexibility in branding and workflow customizations.
- Basic engagement tools – Does not offer interactive features like quizzes, real-time leaderboards, or engagement tracking.
- Limited integrations – Fewer options for third-party integrations compared to competitors.
- No mobile app – While mobile-friendly, it does not have a dedicated app for tutors and students.
- Not suited for Group sessions – Primarily built for one-on-one tutoring, making it challenging for businesses running group classes.
If any of these issues resonate with you, it may be time to explore TutorBird alternatives that better align with your needs.
|
Feature / Platform |
Wise |
Teachworks |
TutorCruncher |
Schedulista |
LearnSpeed |
| Best For | Automation in one-on-one or group tutoring. Engagement features. Modern UI. | Multi-tutor scheduling and invoicing | CRM, reporting, and payroll management | Independent tutors focused on scheduling | Large tutoring teams needing analytics |
| Scheduling Automation | Yes, with two-way Google Calendar sync | Yes, supports multi-tutor coordination | Yes, integrated scheduling features | Yes, simple and easy to use | Yes, built-in scheduling tools |
| Invoicing & Payments | Automated invoicing and payment tracking | Automated invoicing and QuickBooks sync | Tutor payroll and invoicing | No built-in invoicing | Integrated with payment gateways |
| Student Engagement | Includes quizzes, leaderboards, analytics | Limited engagement tools | Does not support interactive features | No student engagement features | Basic engagement functionality |
| Group Class Support | Fully supported with live features | Not suitable for group tutoring | Not designed for group classes | Not supported | Supports group sessions |
| Zoom Integration | Advanced, no need for manual link sharing | Basic integration requiring setup | Basic integration | Requires manual configuration | Basic integration |
| Mobile Access | Branded iOS and Android apps available | No mobile app, web-only access | Web access only | Mobile-friendly web version | Web access only |
| Customization | White-label solution with full branding | Limited customization options | Custom website and branding support | Limited customization options | Moderate customization available |
| Analytics & Reporting | Real-time student performance analytics | Basic reporting capabilities | Advanced analytics and reporting | Minimal analytics | Comprehensive financial and business reports |
| Starting Price | $49 per instructor or $1 per session | $15 per month for solo tutors | $30 per month plus per-session charges | $19 per month per user | $49 per month for small teams |
1. Wise: Tutor Management software focused on online tutoring
Wise is a modern tutor management software built for tutoring businesses offering personalized tutoring or group tutoring. In addition to automations around invoicing, payments and scheduling it includes in-session quizzes, leaderboards, attendance automation, and seamless Zoom integration for live sessions.
Pros
- Best for group classes with live engagement tools
- Automated invoicing, attendance, and scheduling
- Advanced Zoom integration, i. e., no need to share login credentials with tutors or meeting links with students
- Real-time analytics on student participation
- Two-way Google Calendar sync for automated scheduling. Also provides self-scheduling option to learners
- Tutor-student and admin-student 1-on-1 chat feature while masking contact details, replaces WhatsApp
- Fully White-label solution, iOS and Android Apps with branding – can be used by tutors and learners on the go
Cons
- Not ideal for selling self-paced courses
- Supports only Zoom integration for live sessions
Pricing
Wise offers instructor or session based pricing. Instructor based pricing is USD 49 per instructor and session based pricing is USD 1 per session. They offer volume based discounts to large tutoring businesses.
For more details on how TutorBird compares with Wise, read our blog on TutorBird vs Wise.
You may want to read how a Chess School increased enrolment and streamlined operations using Wise Tutor Management Software. Or Study Smart UK, a London based tutoring service, automated tutor scheduling and billing using Wise, saving hours of admin work each week and improving the student experience.
2. Teachworks: Has all features but UI may seem outdated
Teachworks is one of the better Tutorbird alternatives. Teachworks is a flexible tutor management system designed for multi-tutor businesses. It provides automated scheduling, invoicing, and lesson tracking.
Pros
- Automation features for payments and scheduling
- Can be used as an LMS for multiple tutors setup
- Integration with accounting software like QuickBooks
Cons
- Lacks advanced engagement features like quizzes and leaderboards
- Not suitable for group tutoring
- UI can feel outdated compared to newer solutions
Pricing
Starts at USD 15 per month for solo tutors and USD 45+ per month for larger teams. Depending on the plan subscribed there is also and additional per student lesson charge. Teachworks pricing.
If you are already using Teachworks and are looking to upgrade, read up our blog on the best Teachworks alternatives.
3. TutorCruncher: More of a CRM with limited LMS or tutoring features
TutorCruncher is an all-in-one CRM for tutoring businesses, offering detailed analytics, tutor payroll management, and marketing tools.
Pros
- Advanced reporting and analytics
- Integrated payroll for tutor payments
- Custom branding and website integration
Cons
- Steeper learning curve for new users
- Cannot be used if you offer or plan to offer group tutoring
- More of a CRM with limited LMS capabilities, so, users have to rely on multiple third party apps
- Revenue sharing payment model may not work for everyone.
Pricing
Plans start at USD 30 per month, with pricing based on business size. Additionally, a fixed percentage is charged for each session depending on session price and the plan subscribed to. TutorCruncher Pricing.
If you are already using TutorCruncher but are looking for alternatives, do check out 5 best TutorCruncher alternatives. Or you can also check our comparison blog on TutorBird vs TutorCruncher.
4. Schedulista: Scheduling software for independent tutors
Schedulista is probably the easiest to use among the TutorBird alternatives. It is a simple scheduling software that works well for independent tutors needing appointment management.
Pros
- Easy to set up and use
- Allows for automated reminders and calendar syncing
- Mobile-friendly for tutors on the go
Cons
- Lacks student progress tracking
- Lacks features such as tests, quizzes, content sharing, etc
- No built-in payment processing or invoicing
Pricing
Starts at $19 per month per user.
5. LearnSpeed – Comes with robust analytics but may seem complex
LearnSpeed is a comprehensive tutoring business platform with strong financial tracking and analytics. Learnspeed is one of the good Tutorbird alternatives for large tutoring businesses where advanced analytics is a priority.
Pros
- Detailed financial reporting and business insights
- CRM features for managing leads and clients
- Integrated with payment gateways
Cons
- More expensive compared to other alternatives
- Can feel complex for small tutoring businesses
Pricing
Starts at $49 per month for small teams.
How to choose among the best TutorBird alternatives
The right tutor management software depends on your business model and needs. Here are some key factors to consider while choosing among the tutorbird alternatives:
- Group vs. One-on-One Tutoring – If you run group classes, Wise is the best choice.
- Engagement tracking – If you want to increase engagement in your live sessions and introduce gamification for your learners then Wise is the ideal choice.
- Automation Needs – If you want automation of invoicing and other critical yet time taking operations, Wise or TutorCruncher might be ideal.
- Budget – If you’re a solo tutor, Schedulista offers an affordable option.
For more insights, check out our other blogs on the best tutor management software or explore case studies on how top EdTechs are leveraging technology for success.
You may want to read how a powerful Tutor Management Software saved 100+ Hours weekly at Dublin Maths, an Ireland based math tutoring service.
FAQs
What should I look for in a TutorBird alternative?
When choosing a TutorBird alternative, consider factors like ease of scheduling, invoicing automation, engagement tools (quizzes, leaderboards), support for group classes, mobile app availability, and third-party integrations such as Zoom or Google Calendar.
Which TutorBird alternative is best for group tutoring sessions?
Wise is the best option for group tutoring. It offers real-time engagement tools like quizzes, attendance automation, leaderboards, and seamless Zoom integration all designed to support interactive group classes.
Is there a more affordable option for individual tutors than TutorBird?
Yes, Schedulista is a budget-friendly scheduling tool ideal for solo tutors. It offers easy setup, calendar sync, and automated reminders, though it lacks features like invoicing and student progress tracking.
Can I manage tutor payroll with these alternatives?
Yes. TutorCruncher and LearnSpeed both include payroll and financial tracking tools. These are especially helpful for multi-tutor businesses looking to streamline operations.
Are there TutorBird alternatives with mobile apps?
Yes, Wise offers fully branded iOS and Android apps, allowing tutors and students to manage schedules, attend live sessions, and communicate all on the go.
