TL;DR: Top 5 Teachworks Alternatives in 2025
- Wise: An all-in-one tutor management platform with white-label options and best in class Zoom integrations
- TutorCruncher: A CRM-driven solution for agencies seeking business management features
- TutorBird: A user-friendly platform perfect for solo tutors and small teams
- Moodle: A highly customizable, open-source software suitable for institutions requiring tailored educational environments
- Google Classroom: A free, intuitive platform designed for educators to manage assignments and foster communication effortlessly
Why a Tutor Management Software is essential
Effective tutor management software is critical for growing tutoring businesses, offering a wide range of benefits:
- Operational efficiency: Automates scheduling, billing, and communication, reducing administrative burdens.
- Enhanced engagement: Advanced online tutoring platforms provide tools to monitor and boost student participation and performance.
- Scalability: Supports business growth without increasing administrative tasks.
- Branding: Tutor Management software ensures your learners and families have dedicated spaces for billing, content and attending live sessions. It makes the your tutoring look more professional and premium as compared to tutors who may be doing all this over sheets, google drive, WhatsApp and other free tools.
These platforms allow tutoring business owners to focus on important things such as teaching and student outcomes rather than logistical challenges. For example, a Chess school reported an increase in tutor efficiency once they moved to a specialized Tutor Management Software.
Why users look for Teachworks alternatives
Teachworks is a cloud-based tutor management software that automates scheduling, invoicing, and client communication. It integrates with payment gateways and communication tools, offering essential features for tutoring businesses. While reliable, it lacks advanced customization and engagement tools, prompting some users to explore alternatives.
- Limited customization: Minimal options for white-labeling or personalizing the platform.
- No engagement tools: Lack of real-time tools for tracking student participation and engagement.
- Restricted integrations: Limited compatibility with external applications such as WhatsApp, Google Calendar, and other LMS platforms.
- Inefficient Zoom integration: For a tutoring business wanting to use Zoom through Teachworks the process is very tedious. They need to provide Zoom accounts to each of their tutors, and have less control over session data such as recordings, attendance, etc. Given that Zoom is one of the most popular and best tools for virtual classrooms – an improper integration becomes a major pain point for tutoring businesses once they scale on Teachworks.
- Steep learning curve: Some users report difficulty in navigating the platform, especially during the initial phase.
These constraints make many tutoring businesses consider teachworks alternatives that have more advanced features and flexible integrations.
Now lets dive into each of the 5 Teachworks alternatives in more detail. Lets look at how they compare against each other and in what aspects are they better than Teachworks.
1. Wise – Comprehensive Tutor management with engagement tools
Wise has a rich combination of tutor management and LMS features. It is an all-in-one tutor management platform that streamlines session scheduling, attendance tracking, payment processing, and communication. Wise has advanced Zoom LMS integration that saves cost and automates tasks such as attendance, session recording, sharing of recording with learners, etc.
Additionally, Wise offers advanced engagement tracking, enabling tutors to monitor talk time, attentiveness, and leaderboards in real time. Wise also provides white-labeled web and mobile apps, allowing businesses to maintain consistent branding.
Pros:
- Comprehensive tutor management and CRM capabilities around scheduling, managing tutor availability, invoicing, parent portal and tutor payouts
- Advanced LMS features for content sharing, assessments, homework, online quizzes, performance reports
- Automated session reminders on App, email and WhatsApp
- Advanced features to track and increase engagement
- Replaces WhatsApp or messaging through its 1-on-1 chat between student-teacher and student-admin without making their contact information visible
- Fully white-labelled web and mobile (Android, iOS) apps
Cons:
- Not ideal for tutors teaching in-person or educators selling self-paced courses
Pricing:
- Free plan
- session based pricing is USD 1 per session. They offer volume based discounts to large tutoring businesses.
Case Study:
Dublin Maths, an Ireland-based tutoring company, adopted Wise to streamline scheduling and increase engagement. They saved 100+ hours weekly by automating admin work and increased engagement in their group tutoring sessions. Read more about how an Online tutoring platform streamlined operations at Dublin Maths.
2. TutorCruncher – CRM-driven solution for tutoring agencies
TutorCruncher is designed for tutoring agencies that require a robust CRM solution to manage tutor-client interactions and invoicing. TutorCrucnher is more focused on accounting than on other operations of a tutoring business. It offers advanced analytics, automated payments, and customizable workflows, making it ideal for growing agencies.
Pros:
- Robust CRM with detailed student and tutor management.
- Automated invoicing and payment processing.
Cons:
- Interface is outdated and may be less intuitive – making it difficult to use.
- Limited branding and customization options.
- Inadequate integrating with virtual classroom software options such as Zoom or Google Meet
If you are already using TutorCruncher and are looking for alternatives, do check out 5 best TutorCruncher alternatives.
Pricing:
- Starts at $25 per month plus transaction fees.
3. TutorBird – User-friendly platform for solo tutors
TutorBird is an affordable and user-friendly platform designed for solo tutors and small teams. It offers essential features such as session scheduling, invoicing, and lesson notes, with an intuitive interface that simplifies daily operations. It is one of the better teachworks alternatives for solo tutors.
Pros:
- Easy-to-use interface ideal for solo tutors
- Cost-effective with essential features included
- Automated email and SMS reminders for sessions
Cons:
- Limited scalability for larger teams
- Manual sharing of Zoom user ids/passwords required
- Basic reporting features compared to other platforms
Pricing:
- Starts at $14.95 per month for a single tutor.
Given the focus on solo tutors, as tutoring businesses start to grow they start looking for TutorBird alternatives. For more details you can also look at the Tutorcruncher vs Tutorbird comparison guide.
4. Moodle – Customizable open-source LMS
Moodle is a powerful, open-source Learning Management System (LMS) that offers extensive customization options. It is ideal for institutions that need a tailored learning environment and can accommodate various course formats, quizzes, and forums.
Pros:
- Open-source platform with extensive customization options.
- Suitable for institutions with complex educational needs.
- Supports diverse course formats and assessment tools.
Cons:
- Requires technical expertise for setup and maintenance.
- Interface may seem outdated without customization.
Pricing:
- Free (Self-hosted)
- Hosted plans available through Moodle partners, starting at $80 per month.
Case Study:
Moodle helped Concordia University implement an online exam system and CQUniversity create a data analytics platform to predict academic outcomes. Both projects improved student support and institutional efficiency.
Given the technical expertise needed to maintain and constantly upgrade Moodle, it is not considered as one of the more ideal teachworks alternatives. It is only preferred by large institutions.
5. Google Classroom – One of the free Teachworks alternatives
Google Classroom is a free, cloud-based platform that helps educators manage assignments, foster collaboration, and communicate with students effortlessly. It integrates seamlessly with Google Workspace tools, making it a popular choice for schools and individual educators.
Pros:
- Completely free for educators.
- Easy-to-use interface with seamless Google Workspace integration.
- Ideal for educators with minimal technical expertise.
Cons:
- Lacks advanced features for session management and payments.
- No built-in CRM or analytics for tutoring businesses.
Pricing:
- Free for educators and institutions.
Comparison table: Teachworks alternatives at a glance
| Feature | Wise | TutorCruncher | TutorBird | Moodle | Google Classroom |
|---|---|---|---|---|---|
| CRM & Performance | ✅ | ✅ | ❌ | ❌ | ❌ |
| Automated Invoicing | ✅ | ✅ | ✅ | ❌ | ❌ |
| Zoom Integration | ✅ | ❌ | ❌ | ❌ | ❌ |
| Engagement Tools | ✅ | ❌ | ❌ | ✅ | ❌ |
| White-Labeling | ✅ | ❌ | ❌ | ✅ | ❌ |
| Mobile Apps | ✅ | ❌ | ❌ | ❌ | ❌ |
| Pricing (per month) | Free USD 1 per session |
From $25 | From $14.95 | Free or $80+ | Free |
Conclusion: The best Teachworks Alternatives for 2025
Choosing the ideal tutor management software among Teachworks alternatives depends on the specific needs of your tutoring business.
- Wise stands out as the most comprehensive solution, offering white-label options, advanced engagement tracking, and seamless Zoom integration.
- For agencies focused on CRM and workflow automation, TutorCruncher is a solid choice, while TutorBird remains ideal for solo tutors looking for a budget-friendly option.
- Moodle is perfect for large institutions requiring a highly customizable LMS, and Google Classroom is best suited for educators seeking a simple, free platform.
