In today’s rapidly evolving education landscape, managing tutoring programs effectively is no longer optional – it’s essential. For a new age design school like DesignBoat the challenges of manual class management were limiting their growth. Enter Wise, an Online Tutoring Platform that transformed their operations. This case study explores how adopting an online tutoring platform unlocked significant benefits for DesignBoat, from automating administrative tasks to enhancing student engagement.
DesignBoat is a premier UI/UX design school that caters to aspiring designers aged 18 to 50. It offers comprehensive courses aimed at transforming beginners into industry-ready professionals through hands-on experience and mentorship from experts.
Why an Online Tutoring Platform matters in virtual education
The shift towards digital learning has reshaped how educational institutions or tutoring businesses operate. An Online Tutoring Platform has become an essential tool for educators juggling administrative duties, student interactions, and curriculum delivery. For DesignBoat the need for a centralized system to manage classes, track progress, and engage students was clear.
Key challenges DesignBoat faced before using Wise
- Manual attendance tracking
- Time-consuming sharing of class recordings and resources
- Disorganized communication with students
- Limited ability to scale operations
How Wise transformed DesignBoat’s operations
1. Automated attendance tracking in Zoom: Saving time and increasing accountability
One of the most tedious tasks for DesignBoat’s instructors was manually tracking attendance. Before using Wise, instructors wasted valuable class time calling out names or cross-checking spreadsheets.
Wise’s solution:
- Real-time attendance metrics: Wise automatically tracks attendance duration (in percentages) for each student, offering instant insights into participation.
- Automated reports: Daily or weekly attendance summaries are generated without manual input.
Positive impact of automated attendance:
- Instructors reclaimed 5–10 minutes per class previously spent on roll calls.
- Students became more accountable, knowing their attendance was systematically monitored.
2. Centralized resource sharing: Eliminating confusion among learners
DesignBoat’s learners struggled to find session recordings, slides, or assignments because resources were scattered across emails, WhatsApp groups, and Google Drive.
Wise’s solution:
- Dedicated Content for each batch: All student materials such as session recordings, notes, and links are stored in a single, easily accessible location.
- Automated post-class updates: Session recording and summary are shared automatically after each session.
Impact:
- Reduced student queries about missing materials by 70%.
- Streamlined communication, ensuring learners could focus on learning rather than searching for files.
3. Simplified scheduling and calendar management
Coordinating classes across time zones and managing instructor availability was a logistical challenge.
Wise’s solution as an effective tutor scheduling software:
- Integrated calendar: Instructors and students receive automated reminders for upcoming classes.
- Session history: Past classes and resources are archived for easy reference.
Impact:
- Instructors reported a 30% reduction in scheduling conflicts.
- Students appreciated the clarity, leading to fewer missed sessions.
4 Key Features of an Online Tutoring Platform that made a difference
For DesignBoat, Wise stood out as a robust tutor management software due to its simplicity and purpose-driven features. Here’s what mattered most:
1. Attendance Automation
- Eliminated the need for manual tracking or spreadsheets.
- Data-driven insights helped identify disengaged learners early.
2. Centralized communication
- All announcements, resources, and updates in one place.
- Reduced reliance on fragmented platforms like email or messaging apps.
3. Scalable scheduling
- Easy management of recurring classes and instructor availability.
- Automated reminders minimized no-shows.
4. Seamless onboarding
- Given the user-friendly interface, instructors and students could start using Wise within minutes.
- No technical expertise required.
The Tangible outcomes at DesignBoat
1. Time savings for instructors
- 2–3 hours per week saved on administrative tasks.
- Instructors redirected this time toward personalized student feedback and curriculum development.
Interestingly, Chess Gaja also reported increase in tutor efficiency after switching to Wise.
2. Enhanced student satisfaction
- Learners praised the organized resource hub and timely updates.
One student noted: “I no longer waste time searching for recordings – everything’s just there.”
3. Scalability
- DesignBoat expanded its course offerings by 40% within six months of adopting Wise, thanks to reduced administrative bottlenecks.
Break Debate, a debate school in North America, reported increase in sales to USD 500,000 thanks to automations on their online tutoring platform.
4. Instructor satisfaction
- A DesignBoat instructor shared:
“Wise lets me focus on teaching, not paperwork.”
Lessons for Tutoring businesses considering an Online Tutoring Platform
DesignBoat’s experience offers valuable insights for educators exploring Online Tutoring Platforms:
1. Prioritize features that solve immediate pain points
For DesignBoat, attendance tracking and resource sharing were critical. Identify your institution’s unique needs instead of just long-term requirements before selecting software.
2. Avoid overly complex systems and go for a user-friendly platform
Wise’s streamlined approach ensured users weren’t overwhelmed by unnecessary features. Maximus, an Italian language school, was able to scale their language teaching business using a user-friendly LMS.
3. Invest in onboarding support
DesignBoat’s seamless transition highlights the importance of intuitive design and clear guidance.
4. Measure impact holistically
Track metrics like time saved, student engagement, and scalability – not just academic performance.
Conclusion: Why an Online Tutoring Platform is a Game-Changer
For DesignBoat, adopting a top-notch tutor management software wasn’t just about automating processes – it was about reclaiming time, reducing stress, and fostering a more engaging learning environment. The Online Tutoring Platform enabled them to:
- Automate repetitive tasks like attendance and resource sharing.
- Centralize communication to minimize confusion.
- Scale operations without compromising quality.
As education continues to evolve, tools like Wise will play a pivotal role in helping institutions stay agile, efficient, and student-centric. For DesignBoat, the journey with Wise is just beginning, but the benefits are already clear: smarter management, happier instructors, and more empowered learners.
