Top 5 Best Pearl Tutoring Software Alternatives in 2025

TL;DR: 5 Best Pearl Tutoring Software Alternatives for 2025

1. Wise – A modern platform built for 1-on-1 tutoring and group tutoring, with real-time engagement tools and smart automations

2. Moodle – A powerful open-source LMS favored by institutions and tutoring orgs wanting full control and customization

3. Schedulista – A simple, client-friendly booking and scheduling tool ideal for solo tutors who only want scheduling automation

4. Teachworks – Platform built for large tutoring businesses with advanced tools

5. TutorCruncher – A business management system with strong CRM and invoicing features

If you’re using Pearl to run your tutoring business or considering it, you might be wondering if there’s a better fit out there.

While Pearl offers solid features for managing students and sessions, many tutoring businesses eventually look for platforms that are more flexible, modern, or better suited to their specific needs. Whether it’s limitations around customization, UI that feels dated, or a lack of real-time engagement tools, it’s clear that Pearl isn’t always the long-term solution for fast-growing tutoring teams or modern EdTechs.

Why Tutoring Businesses look for Pearl Tutoring Software Alternatives

Pearl may not be the perfect fit for every organization. As tutoring businesses grow or evolve, many start to feel the platform’s limitations. That’s when they begin looking for better Pearl tutoring software alternatives. Tutor management software options that offer more modern interfaces, smoother workflows, and stronger support for hybrid or online-first models.

Here are some of the most common drawbacks that push teams to explore other platforms:

1. Outdated user interface

The interface can feel dated and unintuitive, slowing down tutors and making the experience less engaging for students and admins alike. This matters more than it seems. Families and learners often judge the quality of a tutoring program based on their first digital interaction. A clunky or old-fashioned platform can leave a poor first impression and undermine trust, even before a session begins.

2. Not built for today’s Hybrid and online tutoring models

Today’s tutoring businesses run in diverse formats, namely, online, in-person, hybrid, or across time zones. Pearl doesn’t offer the flexibility or features needed to support dynamic scheduling, mobile-first access, or global operations smoothly.

3. Lack of built-in engagement tools

Pearl offers limited support for interactive features like quizzes, polls, or real-time feedback. These tools have become essential for boosting student focus and measuring comprehension during sessions. Without them, sessions can feel passive, especially online.

4. Limited flexibility and customization

From custom branding to setting up communication workflows or tutor permissions, Pearl doesn’t offer much room to tailor the platform. This rigidity makes it hard to reflect your business’s identity or optimize operations as you grow.

5. Clunky admin experience

Scheduling sessions, managing tutor rosters, or generating reports often feels more complex than it should be. For busy admins and growing teams, this means more manual work, more mistakes, and more time spent on support.

6. Minimal integrations

Pearl lacks native integrations with tools many tutoring businesses already use – like Google Calendar, Zoom integration for live sessions (beyond basic support), CRMs, or accounting software. This makes automation difficult and often forces teams to rely on clunky workarounds or disconnected systems.

Top 5 Pearl Tutoring Software Alternatives to consider

If you’re feeling held back by Pearl’s limitations, you’re not alone. Many tutoring organizations are making the switch to platforms that better match today’s digital learning needs. Below, we explore five powerful Pearl tutoring software alternatives. Each with its own strengths depending on the size, style, and goals of your tutoring business.

Let’s take a closer look.

1. Wise – Built for Modern, Scalable Tutoring Businesses

Wise is a powerful all-in-one Tutor management software designed specifically for live online tutoring. Unlike older platforms, Wise feels fast, intuitive, and customizable. This makes Wise a favorite among tutoring businesses that are scaling or shifting to remote and hybrid delivery.

What makes Wise a strong Pearl Tutoring software alternative?

• Modern, User-friendly interface
  Both tutors and students enjoy a clean, distraction-free experience that’s optimized for engagement and ease of use.

• Best Zoom integration
  Wise has the best in class Zoom integration. You don’t need to separately buy or share Zoom credentials with your tutors. Students join Zoom meeting from the platform without needing a meeting link. Session recordings and summaries are automated, and shared directly with learners or families from within the platform.

This reduces Admin work drastically. Read how Wise saved 100s of hours of Admin work at Dublin Maths, an Ireland based math tutoring service.

• Fully White-labelled experience and branded mobile Apps
  Wise provides a fully white-labelled experienced. That means tutoring businesses can operate the entire tutoring platform on their domain under their branding. Additionally, Wise also provides branded mobile apps. This helps the tutoring business position themselves as a premium tutoring service.

• Built-In engagement tools
  Wise includes live quizzes, assessments polls, leaderboards, and word clouds. These tools help keep learners active and sessions interactive. Wise also has an inbuilt chat feature so that student-tutor or student-admin can chat with ease without worring about sharing each other’s contact information.

• Smart scheduling and automations
  Features like 2-way Google Calendar sync, self-schedule feature, automated attendance, session recordings, reminders, AI performance reports and automated invoicing reduce manual admin and help teams operate smoothly. Session reminders are automated and sent over email and WhatsApp in addition to push notifications on the App. This reduces the likelihood of no-shows or missed appointments.

• Data-driven insights
  Track participation, attentiveness, talk time, and more – giving tutors and tutoring businesses the visibility they need to improve outcomes and manage performance.

• Designed for teams
  Whether you’re managing one tutor or a growing multi-tutor tutoring business across regions, Wise gives you control over roles, permissions, reporting, and branding.

• Transparent, flexible pricing
  Wise offers simple per-session or per-tutor-seat pricing – so you only pay for what you use. Best part? Zoom is included in the plan, so you won’t need to juggle or pay for a separate Zoom account. A free trial is available if you’d like to try before committing. Try Wise here.

Wise is ideal for forward-thinking tutoring businesses that want to automate operations, engage students deeply, and grow without the tech slowing them down.

To learn more about the value Wise adds read about how Study Smart UK, a UK based tutoring service, automated tutor scheduling and billing using Wise, saving hours of admin work each week and improving the student experience.

2. Moodle – Flexible, Open-source Learning Management System

Moodle is an open-source platform that provides unmatched customization and flexibility, making it a great option for tutoring businesses with specific needs or a desire for more control. It’s widely used in the education sector, including K-12 schools and universities, and can be adapted to suit tutoring businesses of all sizes.

Pros:

• Highly customizable
  As an open-source platform, Moodle allows complete customization to suit your brand, workflows, and feature requirements. You can adjust the system to fit your business model, whether you’re running one-on-one or group sessions.

• Comprehensive learning tools
  Moodle offers a wide variety of features, including quizzes, assignments, forums, and resource-sharing options that help tutors manage and track learning outcomes.

• Mobile access
  Moodle’s mobile app allows both tutors and students to access content, participate in discussions, and manage schedules from anywhere, making it a great choice for businesses with remote or hybrid sessions.

• Advanced reporting & analytics
  Moodle provides in-depth reporting tools that help track student progress and tutor performance. This helps businesses make data-driven decisions to enhance their services.

• Cost-effective
  Moodle is free to use, though businesses may incur costs for hosting, technical support, and customization. Despite the potential need for setup, it’s a highly affordable choice compared to many commercial tutoring platforms.

• Wide integration options
  Moodle integrates with a variety of third-party tools, like Zoom and Google Meet, and supports plugins that extend its functionality, making it a flexible choice for tutoring businesses with complex needs.

Cons:

• Requires technical expertise
  While Moodle is highly customizable, this flexibility often comes at the cost of requiring technical expertise for setup, customization, and maintenance. If you don’t have a technical team, you may need to invest in external support or spend time learning the platform yourself. This is the reason Moodle ends up being popular in legacy businesses that have a technical team or a budget.

• Limited built-in engagement features
  Moodle’s core offering is centered around content management and learning resources, but it lacks some of the interactive features that modern tutoring platforms like Wise include out of the box – such as live quizzes, polls, and real-time feedback. These would need to be added through plugins or third-party integrations, which can be time-consuming and add complexity.

Pricing:

Moodle itself is free to download and use, as it’s open-source software. However, businesses will need to cover hosting costs, and the price for this can vary depending on the hosting provider. For businesses looking for additional support, premium technical assistance or custom development may incur additional fees. This makes Moodle a very affordable option for organizations that have the technical expertise to manage and customize the platform themselves.

3. Schedulista – Simple and intuitive scheduling software for Tutors

Schedulista is a streamlined scheduling tool for tutors that focuses on making the booking process easy for both tutors and students. While it doesn’t offer the same level of LMS functionality as some other platforms, it excels in its simplicity and ease of use, making it ideal for businesses looking to improve their scheduling efficiency.

What makes schedulista a Pearl Tutoring software alternative?

Pros:

• User-friendly interface
  Schedulista offers a clean and intuitive interface that’s easy to set up and navigate. Both tutors and students can quickly schedule or reschedule appointments with minimal friction, making it great for businesses that prioritize efficiency.

• Seamless integrations
  It integrates easily with other tools like Google Calendar, Zoom, and payment processors, which is essential for tutoring businesses that need to sync their schedules with external systems.

• Flexible payment options
  Schedulista allows businesses to collect payments directly through the platform, providing a seamless experience for both tutors and clients. You can charge for sessions, set cancellation policies, and offer packages.

• Customizable booking pages
  Tutors can set up personalized booking pages for their students, allowing clients to choose the times that work best for them. This can streamline the entire booking process and reduce no-shows.

Cons:

• Limited LMS features
  Schedulista’s focus is primarily on scheduling and payments, which means it lacks many of the comprehensive learning management tools found in platforms like Wise. It’s a good fit for scheduling but not for managing course content or tracking student progress.

• Basic reporting
  The platform doesn’t provide advanced analytics or reporting tools, which can be limiting for businesses that want detailed insights into student progress, tutor performance, or overall business operations.

Pricing:

Schedulista offers a range of pricing plans starting from $19/month for the basic plan. The price increases based on the number of users and additional features such as custom branding, advanced reporting, and SMS reminders. While affordable, it is primarily a scheduling tool, and businesses seeking a full LMS or tutoring management features will need to look at Tutor management software options.

4. Teachworks – Streamlined Management for Tutoring Businesses

Teachworks is a specialized tutoring management software designed to simplify scheduling, billing, and communication for tutoring businesses. It offers a range of features tailored to the needs of educational organizations, making it a strong alternative to Pearl for those seeking a comprehensive solution.

What makes Teachworks a Pearl Tutoring software alternative?

Pros:

• Tailored for tutoring businesses
  Teachworks is designed specifically for tutoring businesses, offering tools for scheduling, client management, invoicing, and reporting, all in one platform. This specialization makes it easier for tutoring companies to manage their operations without the need for complex customizations.

• Customizable scheduling
  Teachworks provides flexible scheduling options, including recurring sessions, automated reminders, and custom availability for each tutor. This ensures that tutors and clients can easily coordinate schedules.

Cons:

• Limited advanced features
  While Teachworks offers a solid set of basic features, it may lack some of the more advanced functionalities available in other platforms. Larger businesses or those with more complex needs may find it insufficient for scaling up.

• Integration limitations
  Teachworks offers fewer third-party integrations compared to some of its competitors. This can be limiting for businesses that rely on external tools like CRM systems, advanced analytics, or learning management systems.

• Outdated interface
  Despite its comprehensive features, Teachworks has a very outdated interface, which can be difficult to navigate. This makes it less intuitive for new users and adds friction to the user experience.

Pricing:

Teachworks offers a flexible pricing model based on the number of student lessons scheduled per month. Pricing starts at $16.49/month + $0.29 per student lesson scheduled.

For a more detailed look at alternatives to Teachworks, check out our blog on Teachworks Alternatives.

5. TutorCruncher – CRM software for Tutoring businesses

TutorCruncher is a comprehensive tutoring management software that helps businesses streamline scheduling, invoicing, reporting, and communication. It’s an excellent choice for tutoring businesses that need a solution to manage multiple aspects of their operations, but it might not be the right fit for tutoring businesses looking for more engagement or advanced features.

What makes TutorCruncher a Pearl Tutoring software alternative?

Pros:

• All-in-one solution
  TutorCruncher brings together a range of features, including scheduling, invoicing, client management, and reporting, making it easy to manage every part of your business from a single platform.

• Automated billing
  The platform allows for flexible billing models, such as recurring payments or one-off charges, and automates the invoicing process, which reduces administrative work.

• Customizable reporting
  TutorCruncher provides detailed and customizable reporting, which helps businesses track key metrics like tutor hours, payments, and client satisfaction.

Cons:

• Outdated interface
  Despite its comprehensive features, TutorCruncher has a very outdated interface, which can be difficult to navigate. This makes it less intuitive for new users and adds friction to the user experience.

• Steep learning curve
  The wide range of features can be overwhelming, and it takes time for businesses to learn how to fully use the platform, especially for those transitioning from simpler tools.

Pricing:

TutorCruncher operates on a subscription model starting at $39/month for the basic plan. However, businesses should keep in mind that the platform relies heavily on integrations with third-party tools, which can add significant costs depending on the software subscriptions required. Additionally, TutorCruncher includes a revenue-sharing model for some of its services, meaning that businesses will need to account for these extra costs when budgeting for the platform.

For a deeper look at alternatives to TutorCruncher, check out our blog on TutorCruncher Alternatives.

At a Glance: Comparing the best Pearl Tutoring Software alternatives

Choosing the right tutoring platform depends on your team size, budget, and the kind of learning experience you want to deliver. Here’s a quick snapshot of how the top alternatives to Pearl stack up:

Final thoughts: Choosing the right Pearl Tutoring Software alternative

Pearl may have worked for many tutoring businesses early on, but as the industry evolves, platforms need to keep up – with modern interfaces, built-in tools, and flexible pricing. Whether you’re looking for an all-in-one solution like Wise, a customizable open-source platform like Moodle, or a simple scheduling tool like Schedulista, there’s a better fit out there for every tutoring model.

When choosing a Pearl tutoring software alternative, don’t just think about features – consider ease of use, onboarding time, integration costs, and how the platform supports your long-term growth. The right tool won’t just help you manage operations, it’ll enhance the learning experience and leave a great impression on every student and parent who walks through your door.

FAQs: Pearl Tutoring Software Alternatives

1. Why are tutoring businesses looking for alternatives to Pearl?

Many tutoring businesses find Pearl limiting due to its outdated interface, lack of flexibility, and high costs relative to value. As needs evolve, especially for modern, engaging online experiences, many teams move to platforms that offer better UX, automation, and integrations.

2. What are some good Pearl tutoring software alternatives?

Some of the most popular alternatives include Wise, Moodle, Schedulista, Teachworks, and TutorCruncher. Each caters to different use cases and business sizes.

3. Is there a free alternative to Pearl?

Yes. Wise (Free plan) and Moodle are free alternatives to Pearl.

4. Which Pearl alternative is best for managing virtual tutoring?

Wise is an excellent choice for live classes, offering built-in Zoom integration, in-session engagement tools, and real-time tracking. All this without additional Zoom costs.

5. Are these Pearl Tutoring software alternatives suitable for solo tutors?

Yes. Tools like Schedulista are lightweight and perfect for solo educators or small teams that primarily need scheduling, payments, and basic client management.

6. What should I consider when looking for a Pearl Tutoring Software alternative?

Look at pricing models (flat fee vs. per session), ease of onboarding, customer support, hidden integration costs, and how intuitive the interface is for tutors, admins, and learners.